Overview
Purpose
- Document spoilage, closures, and seating or capacity changes.
- Track lost revenue and extra expenses specific to service model.
- Include health or safety compliance steps.
Quality checklist
Ready-to-send
- Health department notices or permit updates.
- Inventory of spoiled goods with photos and counts.
- Payroll or staffing impacts and mitigation actions.
What to include
Use these pieces to keep the restaurant loss documentation packet complete.
Core documents
Build the file
- Spoilage logs with item details.
- Seating/capacity charts or floorplans.
- Business interruption calculations for restaurant operations.
Supporting proof
Evidence to attach
- POS reports before and after the loss.
- Supplier cancellations or delay notices.
- Sanitation and cleaning reports.
Delivery notes
Keep it moving
- Highlight time-sensitive perishables in the cover memo.
- Bundle with BI and expense trackers.
- Coordinate reopening updates with landlord and insurer.