Overview
Purpose
- Standardize how photos and videos are captured.
- Use file naming with location, date, and subject.
- Include context notes for each set of visuals.
Quality checklist
Ready-to-send
- Ensure time and date stamping.
- Capture wide, mid, and detail shots for each area.
- Back up files immediately to secure storage.
What to include
Use these pieces to keep the photo & video documentation templates packet complete.
Core documents
Build the file
- Shot list template by room or elevation.
- File naming and folder structure guide.
- Photo/video consent or release forms where needed.
Supporting proof
Evidence to attach
- Sample annotated photos.
- Equipment and settings checklist.
- Cloud sharing instructions and permissions.
Delivery notes
Keep it moving
- Store originals plus compressed copies for sharing.
- Share via link with view-only access.
- Maintain metadata; avoid stripping EXIF on export.