Overview
Purpose
- Summarize current positions and rationale.
- Reference supporting evidence and calculations.
- Set expectations for response timing.
Quality checklist
Ready-to-send
- Keep tone professional and solution oriented.
- Clearly state the offer or demand and conditions.
- Attach exhibits that support each point.
What to include
Use these pieces to keep the negotiation letters packet complete.
Core documents
Build the file
- Offer or counteroffer letters.
- Settlement rationale memo.
- Exhibit index linked to arguments.
Supporting proof
Evidence to attach
- Payment history or ledger.
- Updated estimates or BI calculations.
- Photos or expert summaries referenced.
Delivery notes
Keep it moving
- Send as PDF with read receipt.
- Log deadlines and follow-up dates.
- Coordinate messaging with counsel when involved.