Overview
Purpose
- Log each piece of evidence with source, date, and custodian.
- Record where items are stored and who has access.
- Note submissions to carriers or experts with timestamps.
Quality checklist
Ready-to-send
- Time-stamp every entry.
- Attach proof of transfer or receipt.
- Note retention or destruction requirements.
What to include
Use these pieces to keep the evidence logs packet complete.
Core documents
Build the file
- Evidence log sheet or database export.
- Submission receipts or shipping labels.
- Custodian contact list.
Supporting proof
Evidence to attach
- Photos of sealed packaging for physical evidence.
- Email confirmations of receipt.
- Inventory lists for samples or materials.
Delivery notes
Keep it moving
- Export the log when sharing exhibits in disputes.
- Keep a backup copy separate from the working file.
- Review the log monthly for completeness.