Overview
Purpose
- Define property details, loss background, and questions to answer.
- Clarify independence, reporting format, and delivery dates.
- Note site access rules and contacts.
Quality checklist
Ready-to-send
- Include claim identifiers and location details.
- Outline safety constraints and chain-of-custody needs.
- Attach any prior reports to avoid duplication.
- Confirm fee terms and invoicing instructions.
What to include
Use these pieces to keep the engineer engagement letters packet complete.
Core documents
Build the file
- Engagement letter with scope of work.
- Schedule and access instructions.
- Fee schedule or rate sheet.
Supporting proof
Evidence to attach
- Plans, photos, or sketches for pre-review.
- Known damage locations to prioritize.
- Prior reports or estimates for context.
Delivery notes
Keep it moving
- Send via email with required response date.
- Confirm insurance requirements and certificates.
- Capture acceptance signature or email confirmation.