Overview
Purpose
- Document damages room-by-room with clear identifiers.
- Pair photos with notes, locations, and line-item references.
- Tie observations to estimates or scopes per trade.
Quality checklist
Ready-to-send
- Use date-stamped photos and videos.
- Cross-reference to room or line numbers in the estimate.
- Capture pre-loss condition where available.
What to include
Use these pieces to keep the damage documentation packet complete.
Core documents
Build the file
- Room-by-room damage logs.
- Annotated photo sheets.
- Scope summaries for each trade.
Supporting proof
Evidence to attach
- Contractor or Xactimate estimates.
- Moisture or thermal readings with locations.
- Temporary repair receipts and notes.
Delivery notes
Keep it moving
- Organize by area or trade in labeled folders.
- Compress media without losing clarity.
- Include a cover sheet summarizing findings.